Individual search options
Search options allow you to define settings which may return better search results. There are more search options available for addresses than the other data record types.
Click the Select participants button in the Search window.
The default is always the Search all data records which can be accessed option. You can change this setting anytime.
Team selection
- If you select Only personal data records, only data records in which you have been entered as a participant are taken into account.
Data records are also displayed if you are a member of a group and the group has been entered as a participant.
- If you select Display own and public data records, your own and public data records are included.
Public data records are data records in which the group All (Public) has been entered as a participant.
- If you select Search all data records which can be accessed, the data records of all users to whom you have access rights are taken into account.
- If you select Display data records of selected users if access rights exist, the data records of selected users, groups and resources are included. You select the respective users, groups, and resources via two displayed lists.
- Move the users, groups, or resources to the Participants list.
Thereby, the data records in which theses users, groups, or resources have been entered as participants are included.
- For each setting, only those data records are displayed to which you have the necessary access rights.
To speed up the search, do not include public data records: remove the All (public) user as participant.
- Display results as dossier shows the results of the search as dossier. If the option has not been activated, the results are displayed as list.
- Calculate number of results means that the number of found data records is displayed.
- The Consider deactivated addresses option is only available when working with addresses. Usually, deactivated addresses are not taken into account when running a search. You need to activate this option if you want to search for deactivated addresses.
- Phonetic search: You can activate this search options if you are not sure that search terms are written correctly. The phonetic search is only available for the Second name, First name and Company fields.
When using the phonetical search, the search results are displayed as follows: first, the 100% matches are displayed and the search results are colored in the list. And then all similar results are displayed. The results and the two blocks are sorted according to the criteria set in the view format in the Sorted by field.
Alternatively, you can temporarily change the list and, for example, sort it by any field. The color highlighting of the 100% hits will remain.
Your administrator can set up the phonetic search according to the Kölner Phonetik method or the Soundex method.
If you are searching for numbers, for example, postal codes and you want to use the Phonetic search using the Kölner Phonetik method, then your search will not yield anything useful. This is because numbers in search terms are ignored using the Kölner Phonetik method.