Delegating

If you remove yourself as Participant from a data record, you delegate the data record to the remaining participant(s).

• If you remove all participants from a data record, the All (Public) user is automatically entered. Thereby, all users gain access to the data record.

  Using the All (public) special user you can grant all users ownership rights to this data record. And for each data record you can set which rights should apply to the All (public) user.

  For example
  You create an appointment for a company outing. As a participant of the appointment you select All (public) and the Read right. Now all your colleagues will be able to view this appointment in their calendars, but they will not be able to change it.

• As long as the data record is not delegated a second time, the original participant has access rights no matter how many times the data record is changed by another user. However, the original data record participant will no longer be able to delete the data record after delegation. Users with the Delete external access right to the participants of the delegated data record can still delete the data record.

  External access rights are the rights and rules which other users have, granting them access to the data records of other users.

  External access rights apply to users who are not data record participants.

Notes for monitored tasks

You can have the due dates of tasks monitored. If the due date is exceeded or if the task is changed or deleted, the participants of the task are notified automatically.

If you are no longer a participant, you will also no longer receive any notifications.