Display opens the archive file of a marked version in the respective program. If the current archive file is also open in the program, then you can compare the two versions.When creating a version, the current archive file is copied and saved as a version in the Document archive. Versions enable you to save a specific status of the archive file. You can restore versions if you wish, thus replacing the current version with the archive file version, for example, if an archive file was changed by mistake.
Display opens the archive file of a marked version in the respective program. If the current archive file is also open in the program, then you can compare the two versions.
If archive files are automatically updated, a version is created every time the archive file is saved.
The Create version automatically when saving option cannot be deactivated once it has been activated for a document data record.
If the Create version automatically when saving option has been activated, then you will be asked to enter a comment every time you save the document data record. The version is then created with these comments. If you close the document data record without saving, no new version is created. Any changes you have made, however, will not be saved.
The Version management window opens.
The version is created and saved with the entered comment.
A window opens in which you can select the further process.
This comes in useful, for example, if you have unintentionally altered an archive file and want to reverse these changes.