E-mail/Archive/Delete tab

On the Archive/Delete tab, you define settings for archiving and deleting e-mails.

Archiving

• Activate the First archive, then send option to decouple archiving an sending of an e-mail.

Using the Send & Archive button in the e-mail window, you can send and archive e-mails simultaneously. The sending process might take some time when using Internet e-mail accounts. If you activate this option, the e-mail will already be archived even if the sending process has not yet finished. Thus, you can work with the e-mail, for example, creating links, without having to wait for the sending process to be finished.

• If you activate the Display archived data record after sending option, the data record of the archived e-mail automatically opens for further editing after sending.
• If you activate the Display archived data record after archiving option, the data record of the archived e-mail automatically opens for further editing after archiving the received e-mail.

If you archive several e-mails at the same time, a list with the archived data records is displayed.

• Select as which data record type e-mails are archived in the drop-down list below Edit archive templates.

You can archive e-mails as e-mails, documents, and so on. Archive templates are available for each archiving type.

By clicking the Edit button, you open the Administer archive templates wizard which you can use to create, change, or delete archiving templates. Using the wizard, you can, for example, sort templates into folders or name specific templates. This makes it easier to recognize which archiving templates can be used for specific tasks.

Deleting e-mails

• With the Always confirm deletion option, you define whether a security prompt is displayed when deleting e-mails.
• With the Confirm deleting from the "Deleted objects" folder option, you define whether a security prompt is also displayed when deleting e-mails from the Deleted objects folder.

Invitation management settings

These settings are only available if the invitation management has been activated.

• Invitations to appointments

• Automatically transfer invitations and responses after the e-mail has been loaded

If you activate the option, appointments are created or updated as soon as the corresponding e-mail has been loaded in the CAS genesisWorld e-mail client.

• Transfer invitations and responses from the application server

If you activate the option, appointments are created or updated as soon as the corresponding e-mail was received on the e-mail server.

• Delete e-mails for the invitation management from the incoming mailbox after a response

If you activate the option, e-mails concerning appointments are deleted from your inbox after you have carried out an action. Such an action can be, for example, accepting an appointment or adopting a newly suggested time.

• Save sent e-mails for the invitation management in the Sent e-mails folder

If you activate this option, sent e-mails containing reactions to appointment invitations for the invitation management are saved in the sent e-mails folder of the user's inbox.

You can only use the respective function if the password has been saved in the e-mail account settings and the e-mail has been sent from the user's corresponding e-mail account.