Special fields in lists for e-mails

Only a few fields differ in list views for a mailbox and for archived e-mails. The fields on display are determined by the view format used for a list view.

For columns with an icon a Quick Info text is displayed if you place your cursor over the column header.

If you rest the mouse pointer on an object (e.g. an icon, appointment, ...) a short explanatory text (the so-called quick info) is displayed.

Read/

Unread you can switch between the two via the context menu, or by using Ctrl + Q for read and Ctrl + U for unread.

Select an e-mail you have already replied to, and mark it as Unread, the checkbox should remain checked. The text is displayed as an unread e-mail, as long as you have set up a different color for unread e-mails.

Marking You can set marking for e-mails which are available online or offline via the context menu and using this function displays an icon in the respective column.

In an archived e-mail, the following function displays the data record of the archived e-mail, CAS genesisWorld Display the data record from the archived e-mail.

E-mails that have a question mark in the Archived column, indicate that it has not yet been established whether the e-mail has been archived.

When opening or refreshing the e-mail list, to keep performance high, the Archived column is not refreshed.

When opening an e-mail, the system automatically checks whether the e-mail has been archived. In this case, the question mark icon is replaced by the Archived icon.

You can check multiple highlighted e-mails simultaneously to check whether they have been archived or not, to do this, simply click Detect archived e-mails in the context menu.

If an icon is not displayed in the Available offline column, then the e-mail is only available on the e-mail server and thus, only online in an E-mail view (inbox).

If e-mails are available online, then you have connection between your e-mail account and the e-mail server and you can access your mailbox via this connection. This ensures that you have access to the latest e-mails in your mailboxes.

As the e-mail is managed on the e-mail server, it is not a CAS genesisWorld data record. You manage e-mails on an e-mail server, for example, via the E-mail Client in CAS genesisWorld.

This icon shows that the e-mail is available locally or in a network folder Available offline.

If offline e-mails are available then you will be able to access your mailbox without having a connection to the e-mail server. This is possible if mailbox content has been copied to local folders on the e-mail server.

As soon as a copy of the e-mail exists in the local folder, the e-mail will be available offline. Even if you do not have direct access to your mailbox on the e-mail server, you will still be able to edit, write and delete new e-mails and so on. Sending, and deleting new e-mails is only possible when you switch to online modus.

E-mails available offline are not CAS genesisWorld data records.

This icon shows that the e-mail has not been saved locally or in a network folder.

In a GBT format e-mail attachment, an icon displays the data record type, that is whether or not the attachment is a document or a task.

GBT and GTF files contain views of CAS genesisWorld data records, which you can save to a data carrier (for example, hard disk drive or a network drive) or which you can send by e-mail.

A GTF file contains saved views or data records. A GBT file contains a link to a view and more data records from CAS genesisWorld.